Exhibitor Preliminary Schedule: Set-up Hours:
Thursday, June 26th: 8:00am - noon
Exhibit Hall Hours:
Thursday, June 26th: noon - 5:00pm
Friday, June 27th: 9:00am - 5:00pm
Saturday, June 28th: 9:00am - 5:00pm
Break-down Hours:
Sunday, June 29th: 9:00am - noon
All times are approximate and subjects to change with notice; see Final Program for the final schedule.
For questions, please contact:
ITEC 2025 Chair
Dr. Ivan (Vanya) Pelivanov
Email: ivanp3@uw.edu
ITEC Secretariat
Telephone: +330472681918
Telephone: +330472681922
Email: Admin@itec-conference.comITEC Chair
Dr. Stefan Catheline
Email: stefan.catheline@inserm.fr Exhibit Location The exhibition will be held at the Conference cite, Room 216 of the Maple Hall, during all conference days. If you are planning to ship your Exhibition devices/materials, please contact Dr. Ivan (Vanya) Pelivanov in advance and provide all information about the shipping items and FedEx/UPS tracking number. Do not ship materials with DHL, which can induce large delays and improper handling. Note that ITEC does not provide and support with Customs Clearance.
ITEC Conference & Exhibition Address:Maple Hall, room 216
1135 NE Campus Pkwy, Seattle, WA 98105, USA
Shipping Address:616 NE Northlake Place, Seattle, WA 98105, USA
Benjamin Hall bld., room 363
Attn: Ivan (Vanya) Pelivanov
Tel: +1 206 504-6609
Email: ivanp3@uw.edu
Exhibit Applications:Booth space applications must be received and must be accompanied by FULL EARLY PAYMENT of the boothrntal fee. Applications will not be processed/assigned space without thereceipt of full payment by this date.
Applications received after , must be accompanied by Full Payment (see 2024 Exhibition ReservationForms and Instructions for exact fees); exhibit space will be assigned based onavailability and cannot be guaranteed. Applications after May 1st, 2024 thatcannot be accommodated will be returned with a full refund.
Floor Plan:Dimensions and location will be shown on the official floor plan.
Construction of Exhibits:Exhibits may not obstruct the general view or hide adjacent exhibits from the normal line of sight. Booths are limited to 2.5 m in height. Display fixtures must be confined to the exhibitor's space.
It is the exhibitor's responsibility to comply with the Organizers’ booth construction regulations. The Organizers reserve the right to close down any booth for noncompliance.
Restrictions on Usage of Space:Exhibitors may not sublet, assign, or share any part of the space allocated to them without written consent from the Organizers. Solicitations or demonstrations by exhibitors must be confined within the bounds of their respective booths. Aisle space may not be used for exhibit purposes, display signs, solicitation, or distribution of promotional materials.
Exhibitors permitted by the Organizers to use an open sound system within their exhibit area may not have sound leakage interfering with any other exhibitor and must provide adequate standing room for customers in the booth, rather than in the aisles. The Organizers reserve the right to take necessary corrective action. Exhibits, signs, and displays are prohibited in any part of the public space or elsewhere on the premises of the meeting facility.
Furnishings:Each Exhibitor will be provided with 1 skirt table and up to 4 chairs. Furniture and/or additional draping, carpet, accessories, signs, electrical outlets, etc., are the sole responsibility of the exhibitor. If additional furnishings are required, the Exhibitor must make arrangements directly with the Organizers.
Installation and Dismantling:Installation and dismantling of exhibits must be carried out during the time allocated by the Organizers. No exhibit may be erected after the exhibition opens or be dismantled before the official closing time. Exhibitors are responsible for seeing that all their storage and packing materials are delivered to the University and removed from the exhibit hall on schedule. If an exhibitor fails to remove an exhibit, the Organizers reserve the right to make arrangements for its removal, billing the exhibitor for charges incurred.
Electrical Requirements:A standard supply (110 V) will be available.
Videotaping/Photography:Videotaping or Photography at the Conference is a subject of the Agreement between Organizers and the Exhibitor.
Live Scanning:Live scanning on volunteers or models will be permitted at any ITEC-sponsored function using FDA-approved devices. It is the Exhibitor's responsibility and liability to ensure that their activity is legal. The Organizers cannot be held responsible for damage or injury caused by such activity.
Attendee List:In compliance with our Privacy Policy, there will be no release of attendee lists or any other personal information.
Smoking and Tobacco Products:Smoking is NOT permitted both inside and outside the Conference building within the University of Washington area.
Children:Children may present at the Conference sessions or in the Exhibit Hall only by the agreement with Organizers.
Safety:The Exhibitor’s personnel are expected to comply with all mechanical, electrical and any other safety regulations. The Organizers cannot be held responsible for any damage or injury sustained by the Exhibitor’s equipment or personnel due to unsafe conduct by the Exhibitor. By agreeing to the terms and conditions, the Exhibitor certifies that its equipment is fit for its intended safe usage.
Fire Precautions:The Exhibitor’s personnel are expected to comply with all fire regulations of the University of Washington. No passage way or fire exit shall be obstructed by equipment or any other material.
In General:Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any Exhibitor.
Delivery and Removal Instructions:Delivery and removal instructions will be given on the Any shipments to the University of Washington and any charges for these shipments, includinghandling charges by the University of Washington are the sole responsibility ofthe Exhibitor.
Exhibitors are fully responsible for the transportation of their equipment. Information will be given on the Exhibitor Page of the Conference Website.
Security:By agreeing to the terms and conditions, the Exhibitor expressly agrees to exhibit equipment and materials at its own risk. Neither the Organizers nor the University of Washington assume any responsibility for the safety of any article brought into or left in the Conference area by anyone at any time. This includes, but is not limited to, loss due to fire, theft, malfunction, accident, flood, electrocution, vandalism, misuse or any other cause whatsoever. The Organizers do not assume any obligation or duty with respect to the protection of the Exhibitor’s property, which shall, at all times, be the sole responsibility of the Exhibitor. Security guards will not be provided by the Organizers or the University of Washington. The Exhibition room will be locked outside the operation hours. Exhibitors can store their equipment in the room at their own risk.
Damage to Exhibit Space:Exhibitors must surrender their exhibit space at the end of the Conference in the same condition in which it was received. Should damage to the exhibit space be found, the exhibitor shall be liable to the owner of the damaged property.
Liability:Insurance and liability are the full and sole responsibility of the Exhibitor. The Exhibitor agrees to protect, save, defend, and keep damages or charges imposed for violation of any law or ordinance occasioned by the neglect of the Exhibitor ,as well as to comply strictly with the applicable terms and conditions contained in the agreement between the Organizers and the exhibit facility regarding said premises and further: "The Exhibitor shall at all times protect, indemnify, save and defend and keep harmless the Organizers and the exhibit facility against and from all losses, costs damage, liability or expense from, or out of, or by Exhibitor, its agents, employees and business guests which arise from, or out of, or by reason of, said Exhibitor's occupancy and use of the exhibit premises or a part thereof."
Marketing/Promotional Materials:All marketing and promotional materials may only be displayed and distributed at the Exhibitor’s space.
Cancellation or Reduction of Space:Cancellation request received by the Organizers before May 1st, 2025 will be refunded. All cancellation requests must be in writing. Cancellation of Show: If fire, strike, or other circumstances beyond the control of the Organizers causes the exhibit to be cancelled, partial or full refund of paid exhibit fees may be made.
Amendments/General Supervision:All exhibit matters and questions not covered by these terms and conditions are subject to the decision of the Organizers. These terms and conditions may be amended at any time by the Organizers, and all amendments so made shall be equally binding on all parties affected by them as are the original terms and conditions. If there are any amendments or additions to these terms and conditions, written notice will be given by the Organizers to affected Exhibitors.
